Your first meeting might be overwhelming to prepare for, but don’t worry, we have all you need right here to run a smooth and successful meeting.
Our recommended format runs a little like this, but obviously can be shifted to work best for your pool:
- The first 10-15 minutes will be introductions
- The next 15-30 minutes will be for “open floor asks” where people can bring their questions to the group
- The rest of the time can be allocated to what your pool members decide is of the highest priority for your community.
Some other things to consider when running your Pool Meetings:
- Have a rotating meeting leader who collects topics of interest from the group at the end of the last meeting or via Treehouse between the previous pool meeting and the upcoming pool meeting. This rotating meeting leader will also be the designated note-taker.
- Use of a note-taking and task management platform (such as Google Drive, Notion, or Asana) to record important meeting information and topics they want to discuss. This is great to recall meeting discussions or to simply have a record of any advice given to look back on.
- Have a running list or shared notes file (Google Drive or Notion are great for this) that has topics for upcoming meetings. The meeting leader can then pick the topic or issue and the pool can dive into the subject together.
- Have a list of backup topics
At the end of each meeting, it’s a good idea for the meeting leader to write down what might be good topics for the next meeting based on what might not have been fully covered that month.
- Create a tentative meeting agenda.
- Choose a rotating meeting leader.
- Create a note taking meeting + task management system for your pool.